SUMMARY OF THE 2011 HILL
PLOTHOLDERS AGM HELD ON 15TH NOVEMBER 2011.
1. CHAIRMAN'S OPENING
REMARKS*
The Chairman, John
Badger, declared the meeting open at 8.00pm.and welcomed those attending.
(30 plotholders attended, together
with a number of spouses etc.)
He then read out the obituary
list and asked for 1 minute's silence.
He thanked members of the
Committee for their hard work throughout the year. He also thanked
everyone who had helped with site maintenance during the year.
He said he had applied for a
further grant so that the perimeter fencing could be improved.
He finished up by saying he
would be retiring as Chairman after the meeting due to ill health.
2. APOLOGIES.
A number of apologies for non-attendance were received
3. PREVIOUS MINUTES.
The minutes of the AGM held on
16th November 2010 were agreed.
4. MATTERS ARISING FROM THE PREVIOUS MINUTES.
None
5. CHAIRMAN’S REPORT.
This was included in his
opening remarks.
6. SECRETARY’S
REPORT*.
The
Secretary said he was pleased to report that Hill won the 2011 Best Allotment Site
competition for the 2nd time in the last 3 years.
He said that our Allotment
Liaison officer ("Mo") had visited the site and was concerned
that some plotholders were dumping weeds etc over the hedges around the
site. The Secretary said that this practice must stop. In addition,
there were holes in the hedges that were being used to gain access to the
site. He said that the integrity of the hedges was the responsabilty
of the plotholder.
He said he was very pleased
that the mini-plot exercise had been successful and would be continued.
It allowed plotholders to move up or down in size when they wished, and
gave added flexibility to everyone.
He reported that there was a
vacant mini-plot due to a plotholder giving up her plot recently. He
said he had a waiting list of 17 and expected the fill the vacancy
quickly.
7. TREASURER’S
REPORT*.
The
Treasure reported another successful year.
He explained why there are
two accounts and how they are financed. He said that there would
be changes in the way the funds were organised in the coming year because
of the new agreement that had been introduced by the Council. He
said the total amount of money would not be affected but the Repairs
Account would be replaced by a Management Account.
He went on to discuss the
income and expenditure of the 2 accounts over the last year.
The Repairs Account showed a
significant loss over the year but this was due to the budgeted
expenditure on the top fence replacement.
The Treasurer said that he
would like as many people as possible to pay their rent next year using
the internet.
This year 17 people had used
this procedure. Some plotters had left payment to the last minute
and he said he hoped people would pay as early as possible in the month
(October).
Overall there had been a
useful profit on the Main account. This profit
was achieved despite the purchase of a new store shed and some tables.
The accounts were accepted unanimously
8. SHOW SECRETARY'S REPORT*.
The Show Secretary said he was
pleased that the number of entries was up again but said that credit for
this must go to George Fairgrieve who had resuscitated the Show after a
long period of reducing numbers of entrants and loss of interest.
He then read out a list of all
the other competitions which currently take place each year.
The next Show is expected be held on
12th August 2012.
He finished by thanking Julie
for her help in preparing and printing the Show schedules and everyone who
had helped to set up things on Show Day..
9.SAFETY OFFICERS REPORT.
Jason said he had little to
report but reminded plotholders that there was a first aid kit in the
Maintenance Hut and
asked that all injuries should
be recorded in the Accident Book, which is now in the Store Shed. Any
accidents should be reported to a Committee member who would enter the
details in the Accident Book.
10. ELECTION OF THE COMMITTEE.
Haydn said he was due to retire
after having
served a 3 year term. Brian Roberts and Paul Jones said they would
like to join the Committee. In addition Ted Wright had agreed to
rejoin the Committee
On a show of hands, all four were
elected unanimously.
(It should be noted here that
Julie Hall and John Badger have previously announced their retirement from
the Committee)
Please see the committee
page for photographs.
11. Water usage. The
Secretary said he was concerned that we were using our full quota of water
on the site. He said this had been exacerbated by recent cases of
vandalism when taps had been left running all night. A number of
attendees made suggestions as to how the water situation could be made
more secure. The Secretary said this would be discussed by the
Committee.
12. RHS membership. The
Secretary said that we had taken Associate Membership of the RHS. He
said that this gave a number of benefits including visits to various
gardens.
13. Security. The
Secretary said he was concerned that site security had worsened in the
past year and read out details of damage that had been done. He said
that, in order to improve the situation, it was proposed that the bottom
gate should be locked at all times unless the club had displayed a
"Please leave the gate open" sign. He said that anyone who
left the gate open - including the club - would be responsible for any
damage that occured as a result.
14. A.O.B
Bob Tyler donated 12 jars of organic
honey.
The Chairman said there was a
display of Show Day photographs on display and invited everyone to pick
their favourite.
15.Award presentation.
The trophies and commemorative
award certificates were presented by the Show Secretary and the Chairman.
Jason Hodges was announced as
the overall winner (Victor Ludorum).
16. There being no further business the Chairman closed the meeting.
Following the meeting the attendees voted
on the photographs that had been taken on Show Day.
This was followed by an excellent buffet provided by the Committee.
* This is a
brief summary of the meeting. The official minutes will be issued
shortly and will be available to anyone who requires a copy.
Last updated 05/01/2012